COMPETITION FORMAT

 

Written Report
Each competing team is required to create a written (typed) annual report of its educational outreach projects. Annual reports are limited to three possible configurations:
1. Four single sheets of 8 ½” X 11” paper with print only on one side of each sheet.
2. Two single sheets of 8 ½” X 11” paper with print on both sides of each sheet.
3. One sheet of 11” X 17” paper with print on both sides and folded in half.

If a team uses a cover or back page, it will count as one of those pages. Teams should not use folders, report covers, etc. in conjunction with their annual reports. Teams should utilize standard binding methods (staples, spiral, wire, etc.) when assembling annual reports.

Every team must have their Sam Walton Fellow, one student and one other administrator (dean, department chair or college president) review and sign their annual report. Each copy of your annual report does not need an original signature–photocopies or digital signatures will suffice.

Annual reports are distributed to the judges during the set-up period as outlined below. Teams will be notified in advance as to the number of annual reports they are required to bring to Regional and National Competitions.

Live Presentation
Each competing team will have a 37 minute time block for its verbal/audio/visual presentation. The League Coordinator will keep the official time. After the League Coordinator formally introduces the Sam Walton Fellow and team, the time will be precisely divided as follows:

1. Set-up: 7 Minutes
The team will have a maximum of seven minutes to distribute written annual reports for judges to review prior to its presentation and to set-up presentation equipment (boot computers, power up projectors, check lighting and sound, etc.). Once the team has tested the equipment, projector lenses should be covered, no images or text should be projected, and no music or sound effects should be generated for the remainder of the set-up period.

2. Live Presentation: 24 Minutes
The team will have a maximum of 24 minutes to give its verbal/audio/visual presentation.

3. Question and Answer Period: 5 Minutes
There will be a mandatory five minute question and answer session for the judges. During this time, projector lenses should be covered, no images or text should be displayed and no music or sound effects should be generated. Please note that any time remaining from the 24 minute live presentation will be added to the mandatory question and answer session.

4. Tear Down: 1 Minute
The team will have one minute to return the presentation area to the original set-up and exit the room.

Anyone, including faculty, may assist the team with the set-up or operation of audio/visual equipment, however, only student team members may participate in the presentation or take questions from the judges.

No team may set up any equipment in the presentation room before being formally introduced. All equipment must be self-powered or use electrical outlets inside the competition room.

No documentation, materials, gifts or other handouts may be given to any judges with the exceptions of the team's annual report and a team roster with a brief biography of each team member for possible recruiting purposes.